5 Best Employee Scheduling Software to Use in 2020

In the organizational paradigm nowadays, it doesn’t matter that you have 10 employees or 1,000, you don’t have time to maintain the schedules of every individual because of the fast pace of the market. Why? Because it’s simply too frustrating to maintain all of those varying schedules.

Luckily, it’s the 21st century and things have moved far away from those old-school time stamps which you had to monitor as a manager. You need an application. An application that would take care of all of your scheduling needs related to your company.

There are a million different options for every type of software when browsing the market, so it’s very important to know which application will better suit you, your team and your business. Here are 5 different employee scheduling applications for you to look at.

Best Employee Scheduling Applications to Use in 2020

1. Ximble

One of the best scheduling software in the market right now is Ximble. It covers all your scheduling needs with its easy-to-use scheduler that enables you to repeat the schedule templates for all your recurring processes.

In addition to this scheduler feature, Ximble also has a staff management feature that helps you track all of the time-off requests and availability of the team members on a specific date or time.

  • Support for multiple locations and time zones
  • Notifications via email and text messaging
  • Drag-and-drop scheduling
  • Reports
  • Auto scheduler with priority ranking
  • Auto alerts for overtime, maximum hours per week, etc.
  • Overtime limits
  • Support for multiple currencies
  • Calendar sync — Google Cal, Facebook, Outlook
  • Shift swaps & open shift pickups
  • Web-based access
  • Mobile apps
  • Employee scheduling
  • Email notifications
  • Payroll export
  • Integrated time clocking
  • Support for a fingerprint scanner
  • Free Trial is available
  • Core: $1.00/user/month
  • Advanced Scheduling: $2.00/user/month
  • Advanced Time Tracking: $3.00/user/month
  • Base Fee: $15.00/user/month

2. Humanity

Humanity sets it apart from every other item on this list, just because of how easy and intuitive the application is.

The interface is very user-friendly from the moment you start using the application and the applications associated with it enable you to edit and check all of the schedules of your employees from any mobile device you have.

One of the best things about this platform is the Customer support which is one of the best in the business.

  • 24/7 access online for both Schedulers & Employees
  • Calendar Sync — Outlook, iCal, Google Calendar, etc.
  • Employee shift reminders via email, SMS, and push notifications
  • Intuitive, easy-to-use interface
  • Online and mobile time clocking
  • Perfect for multiple locations and departments
  • Shift trading
  • Workday Approved shift scheduling software
  • 24/7 access online for both schedulers and employees
  • Centralized file sharing and staff communication
  • Free account setup and onboarding
  • Leave management
  • Payroll integration with 3rd party payroll providers
  • Real-time updates to schedules
  • Staff training
  • iOS and Android applications
  • Free Trial is available
  • Starter: $3/user/month
  • Classic: $4/user/month

3. WorkSchedule.Net

This application is the perfect fit for you if you are a fan of all of your scheduling information to be on the same page. The software allows you and even your employees to track and monitor all of the scheduling information which is updated in real-time.

One of the best things about the application is the time block editor that is embedded in the software and is quite incomparable when it comes to scheduling stuff three levels deep and on top of that it can schedule multiple entries at once while it goes that deep.

The application has an amazing mobile version that has a wide variety of features to take care of your scheduling needs on the go.

  • Automated Scheduling
  • Group Scheduling
  • Mobile Access
  • Reporting/Analytics
  • Schedule Distribution
  • Shift Scheduling
  • Time Clock
  • Vacation / Leave Tracking
  • Employee Database
  • Messaging
  • Payroll Management
  • Resource Management
  • Scheduling
  • Shift Swapping
  • Time Tracking
  • Free Trial is available
  • Contact the company for a price quote

4. TSheets

Another great application for your time tracking and scheduling needs is TSheets. The mobile version of the software sends out a push notification to your devices that let you know about any upcoming shifts or any updates if the shift gets changed.

It also notifies you when the employee is late, or they forget to clock-in at the start of the day. The mobile application also comes with two special features. One of the features is a GPS Time Tracker that allows you to keep an eye on the locations of the employees throughout the day from clock-in to out.

The other feature that the applications consist of is the ability to attach different attachments like pictures to the timesheets.

  • Absence management
  • Accounting integration
  • Activity management
  • Android app
  • Approval process control
  • Attendance management
  • Automatic notifications
  • Billable hours tracking
  • Calendar sync with Google
  • Custom fields
  • Access Control
  • Activity dashboard
  • Activity tracking
  • Application integration
  • Assignment management
  • Audit trail
  • Automatic reminders
  • Biometric facial recognition
  • Clock in /out
  • Free Trial is available
  • Subscription: $8/user + $20 base fee/month

5. Google Sheets

As a part of Google’s family of applications, Google Sheets is an amazing scheduling tool with its pre-fixed rows and custom columns that give you an amazing array of options for scheduling.

Using this tool, you can assign a custom column to every employee working in your company.

This will help you get all of the information you need, spread out in one spreadsheet. If you’re not a fan of that, you can also assign a whole single sheet to on employee and divide the rest of the columns of the page by days of the week.

In whichever way you use the application, you can rest assured that Google Sheets will keep all of the information you throw at it, neat and easy to read.

  • Create powerful spreadsheets
  • Templates
  • Edit in real-time
  • Explorer panel
  • Built-in formulas
  • Share with anyone
  • Chat & comment
  • Add-ons
  • Free Trial is available
  • Basic: $5.00/user/month
  • Business: $10.00/user/month


Obviously, the aforementioned software were just a handful of recommendations that we could come up with. There are plenty more fish in the sea. If you have a top pick among best employee scheduling applications to use in the year 2020, feel free to share it through the comments section below.

Originally published at https://www.ntaskmanager.com on March 18, 2020.

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