Gantt Charts Planning n’ Scheduling for Professional Project Managers


Do you want to know how to use Gantt charts for planning and scheduling? You are at the right place as in this post we will guide you on how to use Gantt charts to become a professional project manager.

What are Gantt Charts?

Well to put simply for them, a Gantt chart is a visual representation of all the tasks related to your project scheduled over time. They are used to plan projects of all sizes and shapes.

Why? Because they are an incredible tool to show the work that is scheduled to be done on a project on a specific day. They also show the whole tenure of a particular project in one simple view.

Here are some of the features of a project you can monitor on a Gantt Chart.

  • The start and end dates of a project
  • What are the project tasks
  • Who are the team members involved in each project
  • Who is working on each individual task
  • What is the duration of each individual task
  • How all of the tasks are linked or are dependent on each other

Still don’t understand the importance of these charts? Well not long ago, people used to plan on paper or show all of the projections with colored blocks because there wasn’t any digital solution available. Gantt charts changed all that.

You can also visit exhibitions where they celebrate the evolution of this amazing tool over time.

Today, many of these charts are chartered in Microsoft Excel or with more advanced project management applications like nTask. Let us talk about these Gantt chart software now.

What actually is a Gantt Chart Software?

Gantt charts software is basically the applications that help project managers or any other party that has access to that chart to plan, manage and schedule tasks. They can also automate the chaotic process of creating task dependencies or adding milestones.

Traditionally, most of the project managers even from reputable companies used software like MS Project and to be honest, they still do.

But today, things have drastically changed because Gantt chart software has moved to the cloud computing world.

What does that mean? It means that you can upload all of your project data on these applications and they will display and automate all of the Gantt chart processes for you. Softwares like nTask also enable you to create collaborative Gantt charts with additional project plans that you can share later with your team and shareholders.

The 22 Best Gantt Chart Software for Project Management in 2020

What is the difference between Desktop and Online Gantt Chart Software?

When it comes to Desktop Gantt chart software, they generally appeal to those project managers that want to keep their work strategies and projections private. Why? Because they don’t have the immediate urge to share all of their plans easily.

Similar to managing different projects in software like MS Excel or even MS Word for that matter, desktop applications of Gantt charts offer only one local version per user license.

Online Gantt chart applications are a whole different ball game altogether. They offer amazing features like sharing your work with your team and all the other concerned parties, and also collaborative project planning.

As the software is 100% online, you can send an invitation to anyone and they can see your project plan. In addition to that, they can also update their tasks and there is a lot of attachment options to be connected to the tasks they’re working on.

Additionally, the costs are tremendously lower than those of desktop applications. Why? Because there are no additional pricey server installations, associated license costs and server integrations costs for each user.

In the end, most project managers are eventually opting for online software because it’s basically a no-brainer in 2020.

What are the benefits of Online Gantt Chart Softwares?

1. Proper Understanding of Everything

Gantt charts are the key to untangle rigid schedules. You can easily find openings in your schedule which are needed to add in new projects, thanks to these charts.

2. One Single View for Everything

3. Easily Break Down Projects into Smaller Pieces

4. Check Dependencies

If you want to experience this Task Dependency, head on over to nTask which has the perfect configuration of this feature incorporated in their software.

5. Automatic Scheduler

What are the required results? Well, these are projections of the procedures you have to adapt to meet your goals and also it will display all of the changes you need to make which will optimize your development procedure.

6. Transparency

Who uses Gantt Charts?

Here are some of the important roles for whom Gantt charts are a bliss:

  • Project Managers
  • Teams Leaders
  • General Managers
  • Operations Managers
  • Marketing Managers
  • Work Managers
  • Scheduling Managers
  • CEOs
  • CTOs

Due to the online nature of Gantt chart applications, teams can also use these charts to plan and keeping track of the different kinds of work altogether. Here are the team members that use Gantt Charts to their benefit:

  • Project Management Teams
  • Government Teams
  • Marketing Teams
  • Construction Teams
  • Healthcare Teams
  • Manufacturing Teams
  • Oil & Gas Industry teams
  • Product Development Teams
  • IT & Dev Teams
  • Remote Teams
  • Engineering & Architectural Teams
  • Telecommunications Teams
  • Professional Services Teams
  • Public Works Teams
  • PMOs

Why so many team members have access to Gantt Charts? Well, in the past, a single manager used to lead a single team for a project, and they didn’t need to share their data or strategies will all of them but that has changed now.

Today, project managers manage multiple projects with multiple teams and most of these team members are working under different managers.

So to avoid any confusion, Gantt charts are available to all team members and everyone with an invitation to monitor their tasks and expected input for them.

How does the Gantt chart know when and who is working on what project?

Also, the software pulls working time information from the data you entered and the resource working hours, the software monitors.

Are Online Gantt Chart software secure?

Originally published at on January 9, 2020.

nTask is an all-in-one online project management software trusted by smart teams to organize work. Sign up today — it’s free.