The 10 Best Organizational Tools to Enhance Your Work


The organizational culture is complete mayhem right now and without quality organizational tools, you’ll be lost in a black hole. It will consume all of your energy if you let it without ever thanking you for it. This is because of the fast pace of business activities; our world is used to right now.

Thankfully we live in a world where there are tons of different applications and organizational tools for everything that we do nowadays. They are like weeds in your garden, a new one pops out every day. But which one is the chosen one? The one that will solve all of your organizational problems?

Well, there are a lot of organizational tools for every activity related to your work life or even personal life, but they are all so enriched with features that the selection of the right app can get overwhelming.

If you start the selection process unprepared, you can literally spend weeks where you try a new app every single day without ever finding which one is the right one.

That is because you have to work for the app and organizational tools to work for you. What does that mean? It means that if you really want an app to work for you, then you have to put it through some tests and tasks. If it holds up to those, then you can keep it as your go-to organizational tool.

Also, being organized doesn’t mean that you have to rely on one resource or a couple of organizational tools whether you are an analog or a digital organizer. You must get the best features out of all of them to organize your chores and projects accordingly.

Some of the best work organizing tools are listed below that will help you get your affairs in order. Let’s take a look.

10 Best Organizational Tools to Enhance Your Work

1. Trello

Trello is the most famous organizing tool of all when it comes to managing your work activities. This application allows you to track and visualize the proper progress of your activities going forward.

Using their card-based layout, you can map out every task of the week in individual cards and assign them due dates, add different team members in the card and include multiple attachments.

You can also add story points for each card/ task that can highlight the priority of each task that helps to keep you focused on more important tasks first.

2. ClickUp

One of the best organizational tools which you can use is an effective Project Management Software that will let you keep track of all of your activities in a central location. ClickUp is one of the best there is when it comes to PMS.

With ClickUp being free software, you can enjoy a bunch of premium features without paying a cent. These features include:

  • Flexibility while adapting to your routine and activities
  • Customization according to the users’ needs
  • Designed to work for a single user to an organization
  • It uses different organizational strategies like Waterfall and Agile to tackle all of your issues

It also adds special features that are very appealing to its users, such as:

  • Dark mode
  • Assigned comments
  • Multiple assignees
  • Time tracking
  • Email task management
  • Screenshots
  • Notepad

3. Asana

Asana is also a PMS that you can be used to organize and manage your daily work tasks and your long term projects effectively. Many companies have concurrent projects going on at the same time for which Asana can be a lifesaver.

Asana can help you assign tasks and view the progress of your team on those tasks, all in one place. It has an amazing interface that is fast, beautiful, feature-rich and heavily responsive.

This application will allow you to add files up to 100MB with no storage limit whatsoever.

There are also different display options in which your tasks will be displayed in Asana. There is a list view, calendar view or file view which can be used according to the needs and requirements of the user.

4. Dropbox

Organizational tools also include data storage where you can organize what files you need at any given point. You can always have office files in hard form but when it comes to taking that huge stack of files with you somewhere, then you have a problem.

For this, you should use a cloud-based data storage that will store your files for you which you can access in a moment’s notice from any mobile device at any location in this world. The best cloud storage application in the market is Dropbox.

Organizational tools like Dropbox are the classic example of an amazing application that allows you to keep your personal and work files separate so that when you leave the office, you really do leave it and not take it with you to home.

With its separate folder distinction and offline file accessibility, it is one of the best organizational tools in the market right now.

5. Google Drive

Since Cloud storage first made headlines and showed tremendous potential, Google has been developing and perfecting its own cloud storage service that is no slouch when it comes to performance and reliability.

Google Drive is also an amazing cloud storage service that lets you access your remote data from all over the world through every mobile device. The main key advantage it has over Dropbox is that it is integrated more seamlessly with the Google family products than Dropbox.

6. Box

If you are the sort of person that is pretty reserved and not into detailed collaboration, Box storage is a great file storage service. It has all of the regular cloud storage features that let you access your files from everywhere and keep all of the files in a single place, but it gets better.

It is one of the most secure cloud storage services that help you keep all of your confidential business information in one place and be in control of whether those files are shared with someone or not.

Finally, Box is also pretty amazing while integrating the main application with other third-party apps that you use already like Google Apps, Okta, Slack, HubSpot, and over 1400 other applications.

7. Evernote

Note-taking is the most basic and important organizational tool at your disposal. It lets you keep track of all of your different tasks, and work or personal anecdotes, all in your pocket.

Evernote is the top contender when it comes to note-taking apps on your mobile device because of its long list of features that set it apart from every other app there is.

With the ability to take notes in every known format such as text, pictures, audio recording, and even videos, Evernote is the king of note-taking apps.

Another key element in its feature arsenal is the ability to scan and digitize anything from simple documents to little business cards by taking a picture using your mobile device’s camera. This allows you to sign these documents digitally and share them with whoever you want.

8. Google Keep

Google Keep is one of the most famous apps for note-taking in the market right now. The ability that lets it stand out from its competitors is its integration with the Google Apps. As part of the Google product family, Google Keep integrates with all of the Google products like Google Drive, chrome and whatnot.

This integration with chrome helps Keep grab notes or URLs straight from the browser. It also makes organizing notes easier for users.

9. Simplenote

True to its name, Simplenote is a very simplistic way of taking down notes in this world of complexities at every turn. This app will let you write down and organize your thoughts so that you are prepared for everything the world throws at you.

With this app, you can take notes, maintain different lists and hammer down some amazing anecdotes, all within the simple interface of the app.

The application is so smooth and simple that it feels just like getting a piece of paper out of your pocket and writing down a bunch of stuff on it.

For all of this goodness, you just have to make a free account that will let your notes be stored on the cloud so that you can access them wherever you want without fail.

10. Process Street

One of the most boring categories on this list that you will read would be a Business Process Management Software and it is exactly what it looks like.

This software is designed to keep all of your business activities organized. These activities even can include data entry and reporting among other major things.

Process Street is one of the most famous BPMS in the market right now. It is an amazing organizing app that lets you keep track of all of the activities that are happening in the business right now.

It will let you organize tasks and redefine the project definitions and tasks if a team member decides to leave the company. Don’t worry, it has you all covered.

Process street’s main element that sets it apart is that it’s free and it lets you connect all of the business-related third-party apps directly to its interface. This will allow you to access your files from anywhere and work on them in Process Street’s domain.

Want to learn about 30 More Organizational Tools? Read this blog:

Originally published at on October 3, 2019.




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nTask is an all-in-one online project management software trusted by smart teams to organize work. Sign up today — it’s free.

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