The Go-to Guide to Construction Management You Need in Your Life

Image for post
Image for post

As the population of the world continues to increase day by day, the world of construction is thriving. People need housing and places to eat or work. Needless to say, the industry is close to touching $1.4 trillion by next year.

This is a huge amount of money and these types of facts and figures are the main reason why more than 200,000 people join the workforce every year. And when there are so many people getting involved in the industry, there comes a real need for competent construction managers that are experts in their field.

Thats what this article will end up making you. In this piece, we would guide you through the whole process of construction management including all of the tricks and tips you would need to maneuver your way through all of the hurdles this market has to offer. Let’s start at the very beginning.

What is Construction Management?

Image for post
Image for post

The process of Project Management in Construction consists of an elaborate collection of tasks from the inception of the project to the development of the project.

These activities that the Construction Manager has to execute are a collaboration with specialists, integrating all of the vendors associated with the company and tracking all of the budgetary concerns.

This process of Management generally focusses on the phases before and during construction. Activities like team member management, onsite work supervision, and pre-construction meetings are the starting points of any construction process regardless of how big or small it is.

Generally, Construction projects are very complicated, and the presence of a third-party construction manager is a vital factor for the project’s success.

What stages do Construction Management Projects go through?

Image for post
Image for post

Following are the steps that are involved in the process of executing projects involved in the Construction Management paradigm:

  • Initial Stage: The customer shares their vision of how they want their building or project should be executed, with the construction management company
  • Pre-Construction: This section contains all of the activities the construction company has to perform before the execution of the project. These include team assembly, field testing and all of the contract negotiations associated with the project.
  • Tools and Equipment: In this step, the construction company gathers all of the tools and equipment required to effectively execute the project according to the agreed-upon budget.
  • Project Execution: This is when the actual work begins. The project workflows and the responsibilities of the team are communicated for the seamless execution of the project.
  • Commissioning: After the construction is complete, all of the equipment and system testing is completed, and the team meets with the team to discuss the best ways to operate and manage the new facility.
  • Warranty Period: The owner and their whole team move into the facility and the warranty is set either in paper or it is pre-determined by implication, depending on the agreed-upon contract.
  • Project Completion: Assuming that all of the preparation was perfect, and the execution was flawless and according to the needs of the client, the project completion step is to close the development of the project and finalize all of the details between the construction manager and the client. This step is also used to reflect on the build and what both of the parties can learn from it.

When we look at all of these responsibilities of the construction manager, it’s no surprise that the need for a construction manager is going to increase by 16% by 2020, according to statistics.

Construction Project FAQs

Image for post
Image for post

Who are the people generally involved in a construction management project?

What is the purpose of a construction project manager?

Their main activities include assembling the relevant crew for every specific project, ensuring a seamless flow of everyday workflow and also budget estimations to keep the project in its pre-defined limits.

These and many others are the roles that require immense dedication from the construction project manager. That’s why they are the boss of the whole shindig.

The way construction projects work is that at first the initial design is presented and approved; the project moves to the bidding process. This is done to assign the contractor for the project (who wins the bidding war). After the bidding process, the project manager gets involved to get the show on the road.

What are the final deliverables that the construction manager is responsible for?

Scope Statement and Documentation

After that, the project managers design a scope statement that properly encapsulates the essence of the client’s vision and makes a realistic document that makes their dream come true in the form of a structure.

This document includes milestone definitions, project objectives and all the main benefits associated with the project. A scope statement is very important throughout the course of the project because it keeps the team on target, and it can present as excellent comparison at the end of the project between the initial demands and the final project.

Work Breakdown Structure (WBS)

This representation is also useful because it makes it very easy for the team to get to know their exact progress which ultimately lets them stay safe from any impending obstacles along the way.

Like if there are any budgetary issues coming your way, you will immediately know which of the activities is costing more and you can shuffle your budget to avoid obstacles, thanks to WBS.

Risk-Management Plan

As a project manager, it’s your job to keep all sorts of contingency plans up your sleeve so that when there are any impending budgetary or timeline risks in the mix, you can easily steer the project away from danger.

You have to make these plans before the execution of the process commences because when the project starts you can only hope that all goes well, and you have to use these plans to stay safe if anything goes south.

Communication Plan

This is why this role is so demanding because you will have to be available all day every day to the whole team until the project is not finished.

To be on the safe side, You should always have some personal techniques that you can use to get ahead of the whole situation and have proper communication channels so that you are never out of the loop and there are no blank spaces in the team.

What are the steps involved in the Construction Project Management Process?

Create a Plan

Agile Construction Project Management — how to be an Agile construction team?

  • Setting the Budget and making sure that the whole team abides by it
  • Nailing down the safety protocols to keep the project and the team safe
  • Setting up the guidelines on which the quality assurance process will run
  • Setting up metrics on which the performance of the team and the project will be monitored
  • Setting up the communication channels through which the teams, management and all of the stakeholders will stay connected throughout the project
  • Project feasibility
  • Setting up the time frame that has to be followed to keep all of the activities regarding the project, in check

At this stage, the project manager should be in very close contact with the client, so that they can nail down the objectives and expectations associated with the project. Other important tasks like creating contracts and binding the project with insurance policies are also done at this stage.

Determine Roles

This is also the time in the project where the roles of the upper management are determined and the steps where their approval is necessary and where it’s not. You should do this as early as possible to avoid any obstacles along the way.

Host a Kickoff Meeting

In this meeting, you should include all of the major actors involved in the project. Go over the strategy and it’s up to you and the level of trust you have with your team, that you share the whole strategy or just the relevant information.

Answer all of the questions that come up and you should actually encourage the team to ask as many questions as they can. Why? Because this would actually help them understand their role perfectly and there won’t be any topic untouched.

Build flexibility

Conduct a Final Review

Begin Construction

This will keep the morale up and let you effortlessly oversee the whole project as it unfolds.

Once the construction is finished, you still have many important things to do. You have to make sure that the client is debriefed about the whole project development, meet with the construction teams and get the final report and also meet with the management personnel to finalize all of the important management details.

What are the general obstacles faced by the managers in Construction Management Projects?

Poor Communication

As a project manager, it is your job to keep the team and all of the stakeholders connected by ay means necessary. This will help you sustain any obstacles that would cost you time and money as the project goes under development.

See Also: Newbies’ Guide to Scrum Project Management 101

Unrealistic Budgets

Why? Because when there is no proper communication that would’ve cleared all the misconceptions about the project, there are bound to be some requests that would require unrealistic budgetary requirements.

As a project manager, it’s up to you to do all the research, find the correct price for everything and convey the whole information to the client and the stakeholders before development starts, because these scope creeps can be a big issue later on.

Mismanagement of Data

These should have been readily available from the start so that the team could focus on actually doing the work rather than wasting time researching over and over again.

Violation of OSHA safety standards

Image for post
Image for post

A major obstacle in construction management is violating the safety standards set by the authorities to safeguard the teams. Most of the time the construction team members get hurt when they don’t abide by the safety standards.

These incidents are entirely preventable if there is a conscious effort to reduce violations of health and safety standards.

Failure to Incorporate New Technology

Today construction is totally reliant on technology. All of the construction teams and the management staff use technology to create a successful project from scratch. And it’s your job as the project manager to acquire the latest tech for your team so that they get the work done flawlessly.

What are the tools necessary for excellent Construction Management Projects?

  • Billing and Estimation Calculators
  • Real-time Communication Platforms
  • Centralized Document Management
  • WBS templates
  • Construction Project Management Software

How to choose the correct Construction Project Management Tracking Software?

Here are a few necessary tools that the software should track:

  • Real-time visibility of all of the work being done
  • Resource management is done during every development phase
  • Customizable automated workflows
  • Scalability
  • Visual reports
  • Prebuilt templates
  • Resource management
  • Partnership capabilities
  • Extended app integrations
  • A flexible interface

In this article, you have studied all of the major tools and weaponry you need in your arsenal to take on this ever-changing world of the construction management paradigm. You might face different scenarios from the rest of the people working in this industry, but these tools will get you where you need to be, very easily.

Originally published at on February 7, 2020.

Written by

nTask is an all-in-one online project management software trusted by smart teams to organize work. Sign up today — it’s free.

Get the Medium app

A button that says 'Download on the App Store', and if clicked it will lead you to the iOS App store
A button that says 'Get it on, Google Play', and if clicked it will lead you to the Google Play store